This letter informs a group of citizens about a meeting designed to collect information for a ballot initiative.
1234, Main Street
Boston, MA 02123
05 April, 2005
<Recipient Address Goes Here>
Hello,
The move to include a ballot initiative to <nature of initiative> is proceeding. The next meeting to <actions at meeting> will take place <date and time> at <location>. Everyone is invited to attend and make their voices heard.
<specific agenda>
Your opinion counts. Please attend this next meeting to help finalize this important ballot initiative. If you have any questions, call <person to call> at <phone number>.
Thank you, and we'll see you at the meeting.
Regards,
Jim Karter
encl: <List of enclosed items goes here>
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