No one likes to be blind-sided so, if possible, give notification that a project or report will be late before it is actually late. Take responsibility and be straightforward in communicating the problem. Blaming others will not make the situation any better.
To: <recipient(s)>
From: Jim Karter
cc:
Date: 03/17/05
Subject: <subject of memo>
I regret to inform you that <name of project or report> will not be completed by <date of deadline>. I believe it will be finished by <new expected completion date>.
The <reason/reasons> for delay <is/are> <reason(s).>
I believe we can make the <new expected completion date> date. I'll keep you posted on any further developments.
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