Suppliers quoting on a project deserve the courtesy of a response. Specify why they didn't get the business and thank them for taking the time to respond.
1234, Main Street
Boston, MA 02123
03/17/05
<Recipient Address Goes Here>
Hello.
Thank you for submitting a <quotation/bid/proposal> on <name of project>. We're sorry to inform you that we have decided to go with someone else this time.
<Reasons why.>
We appreciate the time it took for you to submit a <quotation/bid/proposal> and will keep you in mind for the future.
Regards,
Jim Karter
encl: <List of enclosed items goes here>
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